Focus Guru's GDPR Commitment

Updated: September 12, 2024

The EU General Data Protection Regulation (GDPR) has been a significant piece of the privacy landscape since 2018, and Focus Guru is here to support you in meeting its requirements.

What is GDPR?

GDPR is setting the standard for how organizations collect, use, and protect EU citizens' personal information. With the growing concern for data safety, this law is designed to foster public confidence in data privacy.

GDPR implications for your organization

Whether or not your organization is based in the EU, all businesses that control or process personal information of EU citizens must do so in accordance with GDPR requirements.

As an employer, this means that you are responsible for ensuring that the personal information of your EU citizen employees is processed in accordance with GDPR requirements.

Because of this, you are also responsible for ensuring that any workplace service providers that you use will process the personal information of your EU citizen employees in accordance with GDPR requirements.

Focus Guru's commitment of support towards your organization's GDPR compliance

Focus Guru is committed to supporting you in ensuring that your use of our workplace tool meets GDPR requirements.

Here are some of the measures that Focus Guru has put in place to reflect that commitment:

1. Focus Guru's contractual terms reflect GDPR requirements

   Focus Guru has prepared a Data Processing Addendum that contains the GDPR contractual requirements. Where applicable, this Data Processing Addendum is incorporated into our Terms of Use. Our contractual commitments relevant to GDPR are that:

   • Focus Guru will be transparent and never use your employees' personal information other than as instructed by you,
   • Focus Guru will maintain appropriate technical and organizational security measures to protect your employees' personal information,
   • Focus Guru will assist you with requests from your employees regarding their personal information that is processed using our services.

2. Focus Guru will continue to improve its security infrastructures

   Focus Guru is committed to maintaining appropriate technical and organizational security measures to protect your employees' personal information in line with GDPR requirements.Our commitments to maintaining our security measures are as follows:

   • Focus Guru ensures that, to the extent possible, your employees' personal information is pseudonymized,
   • Focus Guru ensures that your employees' personal information is encrypted, both in transit and at rest,
   • Focus Guru has measures in place to ensure the ongoing confidentiality, integrity, availability, and resilience of Focus Guru processing systems and services,
   • Focus Guru can restore the availability and access to your employees' personal information in a timely manner in the event of a physical or technical incident, and
   • Focus Guru is putting in place a process for regularly testing, assessing, and evaluating the effectiveness of technical and organizational measures to ensure the security of your employees' personal information.

3. Focus Guru complies with GDPR international data transfer mechanisms

   GDPR does not require personal information of EU citizens to be stored in the EU. GDPR does, however, require transfers of EU citizens' personal information outside of the EU to comply with certain international data transfer standards. One of these standards is that prior to transferring an EU citizen's personal information to a third country, the European Commission must have decided that the third country ensures an adequate level of protection. Focus Guru is committed to ensuring that all transfers of your employees' personal information are and will be in compliance with the required international data transfer standards. Focus Guru is located in USA and is subject to USA privacy laws. This is great, because the European Commission has included USA in its list of countries recognized as providing adequate protection.

   As your data processor, Focus Guru transfers your employees' personal information to only one third-party subprocessor — data center provider (Google Cloud). Focus Guru has Standard Contractual Clauses in place with each of its subprocessors with whom we work continuously to meet privacy and security standards and improve technical and organizational safeguards.

4. Focus Guru's products are designed to help you meet your GDPR requirements

   Focus Guru is committed to making every effort to build product features that help you meet your GDPR requirements. Focus Guru ensures that you can meet the GDPR data portability requirements by providing, among others, features that permit you to export employees' personal information.